New Pilgrim Rest Missionary Baptist Church seal

See What's Possible

Prepared for New Pilgrim Rest · Dallas, TX

Explore the live demo

A proposal, not a pitch deck

New Pilgrim Rest doesn't need a church website. It needs a church operating system.

Under Dr. Billy Bell, more than 35 ministries operate weekly, 3BC trains and graduates students, and V&B convenes Church Wide Institutes across the region. Today that work is represented online as separate pages, PDFs, forms, calendars, Zoom links and outside sites. The ministry is connected. The systems are not.

Walk through the working demo Compare to Realm

What the audit found

Five gaps between the ministry and the tools

Effort is invisible

35+ ministries do real work every week, and almost none of it shows up anywhere a member or a pastor can see.

Follow-up depends on memory

A visitor card, a prayer request and a new member step all live in different places with no owner attached.

3BC runs outside the church

Courses, assignments, grades and graduation live on a separate site, so a student is not the same record as a member.

V&B is an events flyer

Regional institutes, partner churches, delegates, travel and certificates deserve operations, not a PDF.

Teaching disappears weekly

Men's Lessons, Ladies Lessons, Life Night, FUEL and sermons are produced constantly and archived nowhere searchable.

Every tool is a separate login

Zoom, forms, calendars, Givelify and email each hold a piece of the truth and none of them talk.

The system

Four modules, one source of truth

Each module stands on its own and can be built in sequence, but they share one people record, one calendar and one set of permissions.

One front door for the congregation

Member Hub

  • Personalized week-at-a-glance tied to the ministries a member actually belongs to
  • Calendar with real registration, not a PDF or an external form link
  • Discipleship library: Men's Lessons, Ladies Lessons, Life Night, FUEL and sermons, searchable by teacher, scripture and format
  • Prayer and care requests with confidentiality levels routed to the right pastor
  • New Member Journey tracked step by step instead of remembered informally
  • Household and family record the member can see and correct

The staff and ministry-leader side of the same data

Church Operations

  • Command Center showing visitors awaiting follow-up, unassigned care cases and understaffed serving slots
  • People and household CRM with visitor, regular and member status
  • Visitor and membership pipelines with a named owner on every card
  • Pastoral care queue with role-restricted visibility for confidential cases
  • Workspaces for 35+ ministries so each leader manages their own roster and events
  • Volunteer scheduling with substitute requests
  • Communications by audience segment with an approval step
  • Reports measured on responsibility completion, not vanity attendance

A real school, run like a school

3BC Education Center

  • Student Center with course load, assignments, due dates, class links and grades
  • Instructor Center with rosters, assignment posting and grading
  • Administration: enrollment, transcripts, graduation progress and the pathway beyond 3BC
  • Certificate and completion tracking held in the same system as the member record

Regional operations, not just an events page

V&B Institute OS

  • Institute schedule with per-event registration and attendee lists
  • Partner church directory across the region
  • Delegate travel, lodging and payment status
  • Certificates, sponsorship and HYPE youth programming tracked per institute
  • Regional dashboard rolling all of it into one view for leadership

Honest comparison

How this compares to Realm

Realm is a capable, widely used church management platform. It is strong where a church looks like every other church. New Pilgrim Rest carries a school and a regional institute alongside the congregation, and that is exactly where a general platform runs out of room.

CapabilityRealmPilgrim Land OSNotes
Member portal and directoryBoth cover the basics
Ministry-specific workspaces for 35+ ministriesRealm groups are generic; each NPR ministry gets its own shape
Teaching library (Men's, Ladies, Life Night, FUEL, sermons)—Realm has no discipleship media library
Full education SIS (courses, grades, transcripts)—3BC would live outside Realm entirely
Multi-church regional institute operations—V&B has no equivalent module in Realm
Care requests with confidentiality tiersRealm notes exist, but routing and visibility rules are limited
Pipelines with a named owner per personRealm pathways are rigid and rarely adopted by volunteers
Volunteer scheduling and substitutesComparable
Giving processing—NPR keeps Givelify; we link, not replace
Accounting and payroll—Stays where it is today
Branded as New Pilgrim Rest—Realm looks like Realm; this looks like the church
Public website and member system share one source of truth—No re-typing events in two places
Changes when the ministry changes—Feature requests to a vendor vs. edits to your own system

Where Realm is stronger, we say so. Giving stays on Givelify and financial systems stay where they are — this system points to them rather than replacing them.

Dr. Billy Bell, Senior Pastor of New Pilgrim Rest, with the First Lady

Why now

Built around the leadership you already have

Dr. Bell has led New Pilgrim Rest since 1997, serves as President and Professor of 3BC, and as President of V&B Ministries Church Wide Institute. One person carries three organizations. A system that keeps those three in one place is not a convenience — it is succession planning, accountability and pastoral care all at once.

The demo is already standing. It is not slides. You can log in as a member, a ministry leader, an administrator, a pastor, a 3BC student, a 3BC admin or a V&B admin and see exactly what each person would see.

Open newpilgrimrest.holdthat.app

Rollout

Three connected projects, delivered in order

Phase one

Pilgrim Land Hub

Public site, Member Hub and Church Operations on one people record. This is the foundation the other two plug into.

Phase two

3BC Education Center

Student, instructor and administration centers, with students recognized as members.

Phase three

V&B Institute OS

Regional institutes, partner churches, delegates, logistics and certificates.

A ministry moment during service at New Pilgrim Rest

Next step

Walk through the working demo

Everything described here is already standing and clickable — member, ministry leader, administrator, pastor, 3BC and V&B views included.

Open newpilgrimrest.holdthat.app

Questions: antonia@holdthat.systems · antonia@holdthat.app